Frequently Asked Questions (FAQ) about the Research Information System

The FIS (German: Forschungsinformationssystem) is the research information system of the Otto-Friedrich-Universit?t Bamberg. It helps you get a coherent overview of the diverse research activities and results from the entire range of subjects at Otto-Friedrich-Universit?t and its affiliated institutes

Das FIS beinhaltet Informationen zu publications, projects, research dara und awards of university members as well as university institutions. At the same time, it is the university bibliography for publications and research data as well as theinstitutional repository

The FIS login is only available for members of the University of Bamberg. Please login with your ba-number and password. You can then enter new publications, research data, projects and awards from university members in the ?My FIS“ area.

You can also enter new publications and research data for colleagues, co-authors, co-editors and supervisors. Please check whether there is already an entry for this in the FIS.

Assisstants and student assistants need an employee ID, which can be applied for in the IAM-portal.

You can link publications, research data, projects and awards to each other within the research information system in order to make the contexts of origin clear.

• Which publications are linked to research data?
• Which research data is linked to publications??
• Which publications originated from projects?
• Which research data originated from projects?
• From which projects have publications originated?
• Which publications have been awarded?

If your profile is not visible, you can make it visible under ‘My FIS’.

Log in and call up ‘My FIS’. Below your name, you can switch the profile visible and invisible using the ‘Status’ button.

You can make your profile invisible under ‘My FIS’.

Log in and call up ‘My FIS’. You can make your profile invisible by clicking on the ‘Status’ button below your name.

Your profile subsequently will not be displayed and will not be found via the search.

Assignments to projects, publications, research data and awards are retained, but are no longer linked to your profile.

Yes, you can assign the rights to edit your profile to people who have access to the FIS in the edit mode of your profile at the bottom under ‘Edit authorisations’.

You can change most of your personal details yourself under ‘My FIS’. You can also set a link to your contact details in UnivIS. If your institution has not been entered or has been entered incorrectly or if there are problems with the display of your name, please contact us!

You can assign yourself to several organisational units in the edit mode of your profile under ‘Other institutions’. If you are employed as a researcher, you will be displayed in the ‘People’ tab of the respective organisational unit.

You can enter various types of activity in the edit mode of your profile under ‘Activities’: reviewer activity, media presence, voluntary work, organisation / participation in a conference / symposium / meeting, best paper award at a conference / journal, lecture activity, committee member, scholarship and other award.
The activities are displayed in a separate tab in your profile.

You can sort the individual entries in the edit mode of your profile using drag and drop.
Within the grey field of the entry, an icon with 6 small rectangles appears in the top left-hand corner if there are several entries. You can click on this and drag the field to the new position.

You can insert a link within the text in the “Description” field. Please note that the link must begin with https://.

You can upload your picture in the edit mode of your profile under ‘Uploaded profile pictures’. We recommend positioning the face in the centre so that it is not cut off unfavourably in the profile preview.

You can only list permanently published documents with your metadata according to pre-defined criteria in FIS.

Such documents are, for example: journal articles, contributions to collective works, complete journal issues, congress publications, reports, preprints, discussion papers, working papers and reviews.

If the document is not permanently published according to these criteria, you can publish it permanently in the FIS, provided that the legal conditions are met (see also the Open Access Declaration of the University of Bamberg). (see also open access declaration of the University of Bamberg).

Here, you can find further information about publishing in the FIS.

Please only enter publications that are not yet listed in the FIS.

Research data are as diverse as the research questions in the individual scientific disciplines. They can arise in the course of scientific projects, for example, through digitization, source research, experiments, measurements, surveys or interviews. Thus, for example, numerical data, interview data, audio and video recordings, texts, images and much more count as research data.

Please note that in FIS you can list only the metadata belonging to research data in the university bibliography. The publication of your actual data should take place in a suitable subject-specific repository or in a data journal. In addition, publication in the Bamberg Research Data Repository is possible.

You can list the metadata of your research data in the FIS if your data are permanently published and provided with a persistent identifier (admission criteria). To do this, select "Record research data" in the "My FIS" area.

You may find further information on the topic of research data here.

No, you can transfer many essential details automatically via a DOI import. However, please check and complete that information directly in the form after the import.

For publications, you can import information from bibliographies in BibTeX/RIS format. In addition, you can search for publications of a certain person via ORCID iD and import information about these publications.

Please only enter information on publications and research data that are not yet listed in the FIS.

For publications, you can import the details of several entries from bibliographies in BibTeX/RIS format.You can also search for publications of a specific person via ORCID iD and import details of several publications.

These entries remain after the import and can be selected and processed one after the other. However, please check and complete the details of each entry directly in the form after the import.

Please only upload publications and research data that are not yet listed in FIS.

The institutional repository of the University of Bamberg and the university bibliography are both integrated in FIS. Both are the basis for the performance- and workload-oriented allocation or resources. The FIS team of the University Library must therefore check all entries, standardize and supplement them if necessary, and activate them when they are as complete and correct as possible.

As soon as your entry has been activated, you will be notified by e-mail - until then, you can find them in "My FIS" under "Completed entries (in process at the UB)".

As long as you have not yet sent the entry in the FIS, changing it is possible without any problems. You can find it under "Entries for editing" in "My FIS". However, once the entries have been sent and checked and activated by the university library, you can no longer make any changes yourself.

Subsequent corrections of the metadata (e.g. title, persons, year) are possible in individual cases. To do so, use the "Question about this entry" function in the entry display or contact us directly.

As a general rule, the released and published full texts or file(s) cannot be changed or deleted anymore. This guarantees their authenticity and their citability. They are thus comparable to printed publications. However, additional new editions are possible.

We are very happy if you choose to make your publications publicly available vie the FIS and thus want to support the open access movement. In many cases, a so-called secondary publication is possible. However, some legal framework conditions must be observed. Therefore, we check all posted full texts and contact you in case of ambiguities before the file is released. You are also welcome to use our  secondary publication service to have the publications you have reported to the FIS checked for the possibilities of a secondary publication.

You can publish your dissertation accepted at the University of Bamberg in FIS. Please inform yourself here about organizational, legal and technical issues.

You must be able to log in to the FIS. If you do not have a user account (ba-number) at the university, you can apply for one here.

If research data was collected as part of a dissertation, it should also be published. Publishing your research data increases the transparency and comprehensibility of your research results. The research data can be published, for example, as a supplement to the dissertation or as a stand-alone research data publication in a discipline-specific or institutional research data repository. Dissertation and associated research data are linked in FIS via the persistent identifiers.

If you want to show your participation and engagement in the context of a congress, conference or meeting in the FIS, you can enter them in your profile in the tab "Activities".

If permanently published conference contributions have been created in this context, they can be evidenced in the FIS in the university bibliography and, if legally possible, secondarily published in the FIS.

If the conference took place in Bamberg, conference contributions (posters, lectures, etc.) can also be listed in the FIS as an exception if the authors are not active at the University of Bamberg. The full texts are assigned to the conference in the FIS and can be found permanently via their DOI. Please contact us if you would like to use this service for your conference.

The FIS is intended to represent the research activities and results of the University of Bamberg as completely as possible. All publications in the FIS and the entries in the university bibliography are created during the person's time at the university. In the display of the entry they are marked by the university logo and "Originated at the University of Bamberg".

You can also enter publications/research data that originated before your time at the University of Bamberg. However, these publications are not used for the performance- and workload-oriented distribution of funds of funds. This allows you to integrate complete lists of publications/research data from the FIS into your web presence in Typo3, which will be updated automatically when new entries are made in the FIS.

Please specify the appropriate allocation in your entry.

Research profiles form particularly distinctive focal points in research. In addition, profile initiatives provide the opportunity to plan joint research activities. Detailed information on the research profiles and profile initiatives of the University of Bamberg can be found here.

An overview of all persons, projects, publications and research data assigned to a research profile or profile initiative can be found by searching in the FIS.

In ‘My FIS’ you can link your personal profile to the research profiles and profile initiatives via ‘Assign research areas’.

For publications, research data and projects, you can enter research profiles and profile initiatives directly when registering the submission. If you would like to add a link later, log in to ‘My FIS’ and call up your publication, research date or project and click on the symbol with the three dots at the top right of the entry. Here you can subsequently link research profiles and profile initiatives via ‘Assign research areas’.